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Many service businesses sell packages — a bundle of sessions the customer pays for up front (or settles later) and uses over time. BillBasket tracks each package’s remaining sessions and lets you draw one down when the customer comes in, instead of billing every visit separately.

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Understanding the fields

When you sell a package to a customer:
  • Service (optional) — the service the package is for, or leave it blank for a package that can be used against any service.
  • Sessions included — how many sessions the package covers. BillBasket counts down from here as sessions are used.
  • Price paid — the package price.
  • Payment mode — Prepaid (paid now — recorded as an advance/credit on the customer’s account) or Postpaid (settled later — no payment taken now). This choice decides whether money is collected at sale time.
  • Expiry (optional) — a date after which unused sessions lapse. Leave it blank for a package that never expires.
  • Carry-forward — whether unused sessions roll over rather than being lost, where your policy allows it.

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How sessions are drawn down

Each package tracks sessions included versus sessions consumed, so a customer’s remaining balance is always clear. When you complete an appointment for a customer who has a usable package covering that service, BillBasket offers “Use package (N left)” — choosing it consumes one session and completes the visit instead of billing it. If a customer has more than one usable package, the one with the fewest sessions left is drawn down first, so nothing is wasted.

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See it on your device

Screenshot coming soon — Android phone view.

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Try it: James Spa

1

Sell a 10-session package

A regular client wants a course of massages. James Fernandes opens Packages, picks the client, sets the service to “Aromatherapy Massage”, 10 sessions included, marks it Prepaid, and takes payment — recorded as an advance on the client’s account.
2

Draw a session down at the visit

When the client comes in and James completes the appointment, BillBasket shows “Use package (10 left)” — he taps it, the visit is completed without a separate bill, and the package now reads 9 left.
3

Track the balance over time

Each visit draws one more session, so James and the client can always see how many remain — and, if he set an expiry or carry-forward rule, how long they last.