Adding a product

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Understanding the fields

• Name — what shows on the bill and in product search. This is the only field you truly can’t skip.
• SKU — your own internal code for the item. Leave it blank and BillBasket assigns one automatically when you save, so you never have to invent codes by hand.
• Barcode — the code a scanner reads. If you turn on auto-assign barcode and leave this blank, BillBasket generates one from your store’s barcode series on save; once a barcode is assigned it won’t be regenerated later, so it’s safe to print labels right after saving.
• Category — groups the product for reporting and browsing (e.g. “Groceries”). Optional, but makes the product list easier to navigate as your catalog grows.
• Manufacturer/brand — an optional link to a brand, useful for filtering and for suppliers who deal in specific brands.
• Unit of measure (UOM) — how the product is sold and counted (piece, kg, liter, etc.). Defaults to “pcs.” See Units of measure for how this interacts with billing.
• Cost price and selling price — what you paid versus what you charge. Only selling price is required; cost price is optional but powers margin reports.
• MRP — the printed maximum retail price, if different from your selling price. Optional.
• Tax rate — the tax slab applied on this product’s bills. You can also mark the price as tax-inclusive, in which case BillBasket works the tax backward out of the price you entered instead of adding it on top.
• Product type — Simple (the default, a single stocked item), Variants (a parent item with multiple size/color options), or Bundle (a set of other products sold together). This choice changes what else you can set:
  • Track Serial Numbers only applies to Simple products — it’s switched off and locked for Variants and Bundles, since individual serial capture doesn’t make sense for a multi-variant parent or a bundle of other items.
  • Track batches/expiry is available for Simple and Variant products but locked off for Bundles, since a bundle’s stock comes from its component items, not its own lot.
• Manage stock — turns inventory tracking on or off for this product. When it’s off, the product can still be billed, but BillBasket won’t track a quantity for it (useful for made-to-order or non-stock items). Turning it off hides the opening stock and low-stock fields entirely, since they wouldn’t mean anything.
• Opening stock — how many units you currently hold, entered only when you first create the product. Once saved, this becomes a read-only “current stock” display — later stock changes go through sales, purchases, or a stock adjustment instead, so the count always has a clear paper trail.
• Low-stock alert — the quantity below which BillBasket flags the product as low stock in Inventory. Only shown when Manage stock is on.
• Track Serial Numbers and Track batches/expiry — two independent toggles for high-value items sold one-by-one (serial) or perishable/ lot-controlled items (batch/expiry). Both can be on together for a product that needs both. See Tracking serial numbers for the serial workflow.

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See it on your device

• Windows PC
• Phone
• Tablet

The New Product form on desktop, with a name and selling price entered and a category picked from the catalog. On the right, the Tracking and Suppliers toggles are all off by default — this is a Simple product with no serial/batch tracking, and no linked supplier yet.

After saving, the product appears in the Products list. Since it hasn’t had any stock received through a purchase yet, it correctly shows Out of Stock — that’s expected for a freshly added product, not an error.

Screenshot coming soon — Android phone view.

Screenshot coming soon — Android tablet view.

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Try it: Sharma Kirana Store