Understanding the fields
- Category — which bucket the expense belongs to (Rent, Utilities, Transport, Supplies, and so on). Categories are a store-level list you can manage yourself; picking the right one is what makes your expense reports useful, since reports group and total by category.
- Date — defaults to today; change it if you’re logging an expense after the fact, so it lands in the correct month’s reports.
- Amount — the pre-tax amount you paid. If the expense includes tax, an optional tax rate can be applied, and BillBasket works out the tax amount and the total separately, so your reports can distinguish the base cost from the tax portion.
- Paid to (vendor) — an optional link to a supplier/party, for expenses that are really a bill from someone you already track (for example, a transport charge from the same supplier you buy stock from). Leave this blank for expenses like rent or electricity that aren’t tied to a party.
- Payment method — how you paid (cash, card, UPI, etc.), using the same options as billing, so cash-flow reports can separate expenses by how money actually left the till.
- Note/description — a free-text reminder of what the expense was for, useful when you’re reviewing reports weeks or months later.
See it on your device
- Phone
- Tablet
- Windows PC
Screenshot coming soon — Android phone view.
Try it: Sharma Kirana Store
1
Open Expenses after paying a bill
Rajesh Sharma pays the monthly electricity bill for Sharma Kirana
Store and opens the Expenses section to log it.
2
Pick a category and enter the amount
He selects “Utilities” as the category, enters the amount, and adds a
note “June electricity bill.”
3
Log a second expense the same way
Later that week, he also logs a transport expense for the delivery
charge Bansal Wholesale Traders added to his last purchase.
4
Check your reports
When Rajesh checks his monthly reports, both expenses are subtracted
from sales, giving him a clearer picture of real profit rather than
just revenue.