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Stock on paper and stock on your shelf can drift apart over time — through damage, miscounts, or forgotten write-offs. BillBasket’s reconciliation tools let you fix that gap with a physical count, and separately handle batches that have expired or been lost.
Warehouse is an optional add-on module — turn it on from Settings → Add-ons (Admin PIN required) if you don’t see it in your menu.

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Reconciling a physical stock count

Start a draft count for a location — In-Store or any warehouse — and manually enter the quantity you counted for each product. BillBasket shows you the variance against what the system expects. When the count is right, posting the draft finalizes it and adjusts your system inventory to match what’s actually on the shelf.

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Writing off expired or lost stock

For batch/lot-tracked products, the Expiry view shows near-expiry and after-expiry batches per location — batch number, expiry date, and quantity. If a lot has gone bad or gone missing, mark it Expired or Lost to write it off. This zeroes its quantity and records the loss, so your stock totals stay accurate.

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See it on your device

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Try it: Bali Electronics

1

Start a draft count and enter what you actually counted

Vikram Bali runs a physical stock count at his Service Center Warehouse, starting a draft reconciliation and entering the quantity he counted for a phone model — the system expects 1, and he counts 1 on the shelf.
2

Post the count to finalize it

With no variance found this time, Vikram posts the count. BillBasket confirms the reconciliation is posted and the system total stays in sync with the shelf.
3

Switch to the Expiry view to write off a bad batch

While counting, Vikram also notices a batch of screen protectors that expired last month. He switches to the Expiry view, finds that batch, and marks it Expired to write it off separately from the reconciliation.